Stop Multitasking and Start Focusing
Stop multitasking and start focusing! You may pride yourself on your
ability to multitask – but multitasking is really a way of saying that you’re
not able to focus on one thing at a time.
In your work this tendency can keep you from being as productive as
you’d like to or need to be.
Multitasking can actually
cause your stress levels to increase as well.
You can schedule time for true rest and relaxation which will improve
your focus. There are several things you
can do to reduce your multitasking tendencies, increase productivity, and feel
less rushed and stressed.
plan the Day
First, plan out your day. Many people find that it’s best to do this
the day or night before so that they can begin each day with a plan in
place. Your schedule should include blocks
of time in which you’ll be focused on one task only.
For example, if you need to use
social media to interact with clients or customers you will block off a
specific amount of time to do that each day instead of going back and forth
with it all day long. You can schedule
more than one block of time if need be, but you shouldn’t interrupt another
task in order to get on a social media site.
Responding to emails and phone
calls is another task that can end up taking up time throughout the day and
distracting you from other work. Choose
two blocks of time to do this each day – once in the beginning of the day and
once at the end.
Break larger projects into
smaller tasks that you can complete.
This will help you create a “to do” list that is manageable and allows
you to focus on each smaller task within the larger project. You’ll find that
you won’t feel as overwhelmed. Being
overwhelmed can often lead to problems with focus.
It’s also important to plan
breaks throughout your day. If you know
that you’re going to have a fifteen-minute break in an hour, it’s easier to
focus on a specific task instead of becoming distracted by other things you’d
like to be doing.
Becoming aware of your
multitasking tendencies is critical as well.
You may notice that there are certain times of the day when you lose
focus or certain tasks that cause you to wander into other areas instead of
When you know which times of day
are a struggle, you can work on a plan specifically tailored to help you stay
productive during those periods. These
might be the best times to schedule your daily breaks.
Multitasking takes away
your focus and can keep you from working efficiently and effectively. But when you develop a plan and pay attention
to your needs, you can reduce your multitasking tendencies and improve your